Privacy Policy
Vista Leadworks Privacy Policy
Last updated: July 6, 2026
Who We Are
Vista Leadworks is an AI-assisted marketing and business-growth support service operated by Hoodiewood LLC, a California limited liability company. In this Privacy Policy, “Vista Leadworks,” “we,” “us,” and “our” refer to Hoodiewood LLC doing business as Vista Leadworks or operating the Vista Leadworks brand.
This Privacy Policy explains how we collect, use, disclose, and protect information when you visit our website, contact us, request a marketing review, complete a discovery form, purchase or use our services, interact with our dashboards, tools, communications, or client-facing pages, or otherwise communicate with us.
Important Note
This Privacy Policy is intended to describe our general privacy practices. It is not legal advice. Privacy laws vary by location, business type, customer type, and the data involved. If our services, tools, customers, or data practices change, this Privacy Policy should be reviewed and updated.
Information We May Collect
We may collect information that you provide directly, information collected automatically, information from publicly available sources, and information provided by third-party tools or service providers used to deliver the services.
Information you provide may include your name, business name, title, email address, phone number, mailing address, website URL, business category, service area, business goals, marketing challenges, customer-intake details, answers to discovery questions, feedback, support requests, files, images, logos, brand materials, content, advertising information, Google Business Profile information, social media links, CRM or lead-management information, and any other information you choose to submit.
Payment and billing information may be collected and processed by payment processors such as Stripe. We may receive limited payment-related information such as payment status, plan, transaction identifiers, billing contact details, and related account information, but we do not intentionally store full payment-card numbers on our own systems.
Information collected automatically may include IP address, device and browser information, operating system, referring pages, pages viewed, date and time of access, clicks, usage data, log data, cookies, pixels, analytics identifiers, and similar technical information.
If you use services that involve AI chat, AI voice, call tracking, lead follow-up, CRM workflows, business listings, reviews, website analysis, marketing analysis, or advertising support, information may include chatbot transcripts, voice-agent transcripts, call recordings or call metadata, lead details, form submissions, campaign data, reporting data, configuration settings, prompts, outputs, logs, and related operational data.
We may review publicly available information from your website, search results, business listings, social media profiles, reviews, advertisements, and other public online sources to help prepare marketing reviews, growth plans, audits, recommendations, or service deliverables.
How We Use Information
We may use information to provide, operate, improve, customize, and support our services; create marketing gap reviews, growth plans, audits, reports, workflows, recommendations, and deliverables; communicate with you; process payments and manage billing; manage accounts and onboarding; provide customer support; send service notices; evaluate service performance; troubleshoot issues; maintain security; prevent fraud or abuse; comply with legal obligations; enforce our Terms & Conditions; and administer our business.
We may also use information to help you understand your marketing, website, visibility, lead capture, follow-up, automation, and customer-journey opportunities. Any recommendations, reports, or AI-assisted outputs are informational and strategic in nature and do not guarantee any particular ranking, lead volume, revenue, conversion rate, or business outcome.
With your consent or where otherwise permitted by law, we may use your contact information to send marketing, educational content, updates, offers, or other communications. You may opt out of marketing emails by using the unsubscribe link or contacting us. We may still send non-marketing communications about your account, services, billing, security, or transactions.
AI-Assisted Processing
Some services may use artificial intelligence, automation, machine-learning tools, large language models, third-party APIs, and related software to analyze information, summarize content, generate drafts, prepare recommendations, respond to inquiries, assist with reporting, or support workflows.
AI-generated or automation-generated outputs can be inaccurate, incomplete, outdated, or inappropriate for a specific business situation. We may use human review where appropriate, but clients are responsible for reviewing and approving important business, legal, medical, financial, advertising, customer-facing, or regulated content before relying on it or publishing it.
Please do not submit sensitive personal information, confidential customer information, protected health information, financial account details, government identification numbers, passwords, or other highly sensitive information unless we specifically request it through an approved secure process and it is necessary for the service.
How We Share Information
We may share information with service providers, vendors, contractors, white-label fulfillment partners, software platforms, hosting providers, AI and automation providers, analytics providers, payment processors, CRM providers, telecom providers, advertising platforms, search engines, directory networks, review platforms, email and messaging providers, legal and accounting professionals, and other third parties that help us provide, manage, secure, or improve the services.
We may share information with third-party platforms when needed to perform requested services, such as website hosting, Google Business Profile, search engines, advertising platforms, social media platforms, business-listing networks, review platforms, CRM systems, call-tracking systems, analytics tools, and similar services. Those third parties may have their own privacy policies and terms.
We may disclose information when required by law, subpoena, court order, legal process, regulatory request, or to protect rights, safety, security, property, users, clients, or the public. We may also share information in connection with a merger, acquisition, financing, reorganization, sale of assets, or transfer of all or part of our business.
We do not sell personal information for money. We also do not intentionally share personal information for cross-context behavioral advertising as defined under California privacy law unless we update this Privacy Policy and provide any required choices. If our practices change, we will update this policy.
Cookies, Analytics, and Tracking Technologies
Our website, dashboards, emails, and third-party tools may use cookies, pixels, analytics tags, log files, and similar technologies to operate the site, remember preferences, measure performance, understand usage, improve services, detect fraud, and support marketing or service communications.
You can usually adjust your browser settings to refuse or remove cookies. Some features may not work properly if cookies are disabled. Third-party tools may provide their own opt-out or preference controls.
Client Data and Third-Party Data
Clients are responsible for ensuring they have the right to provide any information, content, data, credentials, recordings, transcripts, customer records, lead information, business information, or third-party materials they submit or connect to our services.
If you provide information about your customers, leads, employees, contractors, or other third parties, you are responsible for providing any required notices, obtaining any required consents, and complying with applicable privacy, advertising, telemarketing, texting, call-recording, AI-disclosure, and communications laws.
Data Retention
We retain information for as long as reasonably necessary to provide the services, maintain business records, comply with legal, tax, accounting, and reporting obligations, resolve disputes, enforce agreements, protect our rights, maintain security, improve services, and fulfill the purposes described in this Privacy Policy.
Retention periods may vary depending on the type of information, the service involved, legal requirements, operational needs, and whether the information is stored by us or by a third-party provider. We may retain de-identified, aggregated, or anonymized information for lawful business purposes.
Security
We use reasonable administrative, technical, and organizational measures designed to protect information from unauthorized access, loss, misuse, alteration, or disclosure. No system, website, platform, email, AI tool, payment processor, or internet transmission is completely secure. You are responsible for keeping your passwords, account credentials, and connected-platform access secure.
Your Choices and Rights
You may contact us to request access, correction, deletion, or restriction of personal information we maintain about you, or to ask questions about our privacy practices. We will respond as required by applicable law and may need to verify your identity before fulfilling a request.
Depending on where you live, you may have additional privacy rights under applicable law. These may include rights to know what personal information is collected, access personal information, correct inaccurate information, request deletion, opt out of certain uses or disclosures, limit certain sensitive-information uses, or appeal a privacy-rights decision. Not all laws apply to all businesses or all data, but we will review requests in good faith and respond as required by applicable law.
If you receive marketing emails from us, you may unsubscribe using the link in the email or by contacting us. Transactional, service, billing, security, or account-related messages may still be sent.
California Privacy Notice
Vista Leadworks is based in California and may serve California residents and businesses. California privacy laws may provide certain rights to California residents when they apply to a particular business and data practice. If you are a California resident and want to make a privacy-related request, you may contact us using the information below.
Categories of personal information we may collect include identifiers, business contact information, commercial information, internet or electronic network activity information, audio or call-related information if call services are used, professional or business information, and inferences or recommendations generated from business and marketing analysis. The sources, purposes, and disclosure categories are described throughout this Privacy Policy.
We do not knowingly sell personal information for money. We do not intentionally share personal information for cross-context behavioral advertising unless we update this policy and provide any required notice and choice.
Children’s Privacy
Our services are intended for businesses and individuals who are at least eighteen (18) years old. We do not knowingly collect personal information from children under thirteen (13). If you believe a child has provided personal information to us, please contact us so we can review and delete it where appropriate.
International Users
We are based in the United States. If you access our services from outside the United States, you understand that information may be collected, processed, stored, and transferred in the United States and other jurisdictions where our service providers operate. Those jurisdictions may have privacy laws different from those in your location.
Links and Third-Party Sites
Our website, reports, dashboards, emails, or services may link to third-party websites, tools, platforms, or services. We are not responsible for the privacy practices, content, security, or policies of those third parties. You should review their privacy policies and terms before using them.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we make changes, we will update the “Last updated” date. If changes are material, we may provide additional notice where required by law. Continued use of our website or services after a policy update means you accept the updated policy to the extent permitted by law.